The Ontario facility audit is based on requirements in the Highway Traffic Act and meets Standard 15 of the National Safety Code.
Audit Preparedness: audit period is usually the past six months, unless evidence warrants an extended period.
Areas that will be audited:
QUALIFICATIONS, RECORDS, REPORTING:
Records current for a period of 2 years, or from the date the driver started with the company (if less), or 6 months after the driver ceases to be employed. The hiring process must meet the standards:
Application must include:
accurate and current personal information, reference checks, employment history, medical info, MTO documents, driving test and aptitude check.
Documented auditable trail of each driver including, training, convictions, collisions, post collision interview, inappropriate conduct and violations.
Records current for a period of 6 months
Accurately completed forms based on the distance traveled per day which includes Log Sheets or company’s day trip form subject to payroll requirements. Maintain and match corresponding receipts.
90% – QMOE – “risk based” assessment of the driver’s reported hours. A “Quantified Margin of Error” is calculated to determine the percentage of hours in violation.
Records current for a period of 24 months, or 6 months after the vehicle ceases to be operated
Preventative Maintenance files maintained.
Detection, Reporting, and Repairs policy and implementation records.